What comes to mind when someone talks about time management? Productivity! Yes, it is but actually, it is more than that. Time management is all about maximizing your time, within a set plan. If you have a lot of things to do, then time management can help. To accomplish your all-day goals, time management tools are a good bet to master time like a pro.
The best time management tools can help us plan what weโre going to do by showing us our time on the task list. It also allows us to review all the work that we have done. Therefore, it is vital to know the right tool which makes things easier for you in order to be productive during the day and night.
Using time management tools can help to increase productivity and effectiveness. You can better manage your time by using a variety of technologies, procedures, and techniques known as time management tools. There are various methods to optimize how you use your time during the day, whether you work from home or need to do more at the office. If you want to keep on top of your duties or lower your stress levels during periods of extreme busyness, using time management tools might be helpful.
Be it in the office or just at home, there are many people who get lost in their tasks without even realizing that they are doing nothing. This post will explore about 20 best time management tools and 6 amazing time management techniques for managing your time effectively. So that youโll be able to stay productive all through your working day whether at home or at work!
1. What is a Time Management Tool?
Successful time management has always been essential to business operations. Thatโs why time management tools have become one of the most important management resources. In case you keep forgetting appointments or projects to work on? Or feel overcommitted and overwhelmed? It simply implies that time management tools are necessary for your workflow.
These business tools help people manage everything from tasks and projects to timing and deadlines by creating timelines and assigning roles to individuals or teams. Letโs now explore this incredible list of time management tools.
2. 20 Best Time Management Tools
Creating a work schedule and task management system can help businesses manage their time more effectively. If you want to be more productive at work, you may want to take a closer look at these 20 best time management tools.
2.1. Notion
Notion is known for note taking and project management tools. It allows you to collaborate, and share notes and documents, in short Notion has covered all your needs.
Notion is a free-to-use project management tool thatโs worth your time. So, next time, whenever you need to plan your to do list, use Notion for this. Though to do list, task management note taking app, spreadsheets, and project management, Notion is the best solution for these requirements.
2.2. 1Password
Remembering all the passwords always sucks! Although, the pain while resetting the passwords and the time it consumes when you forget your password is always mind blending.
In case you didnโt know, research states that Americans have to reset five passwords on average every month. If we assume the time to reset one password to be 10 minutes, it means you are wasting 10 hours in a year just resetting the password on average.
But no more time to waste on this, here is your solution: 1Password. 1Password is an essential time management tool to save you 10 hours per year. So, now you can use various passwords for your different accounts without compromising the security of your accounts.
2.3. Alarmy
Waking up early seems like the hardest thing to do. At the same time, the snooze option makes it impossible to wake up early in the morning.
So, how would it be that choosing to snooze gives you a challenge which will help you awake completely? I know your next question: Is this possible, Shivani? So here is the answer: yes, it is possible.
Alarmy will give you challenges like taking photos, memory games, math problems, and many more. While as you indulge in them, you awake completely.
2.4. Dropbox
Hate sending files separately? Me too! Thatโs why I use Dropbox for this. Dropbox is easy to use and free with no upfront charges. Making it easy to send files to coworkers and stakeholders those having a Dropbox account.
You can also share your files publicly or password protected. So, just drag and drop and share easily. You can get 2 GB of storage for free and as per your needs, you can look out for their premium plans. So, now no more time to waste on sending files separately.
2.5. Habitica
Keeping good habits consistent seems often difficult. Although, habits also play a major role in how you invest your time wisely or poorly. However, building good habits is always a challenge but once formed then it saves you hours of unproductivity.
Here is the role that comes into play of Habitica. Habitica helps you track your to-dos, habits, and goals. The most attractive feature is the rewards, streaks, and punishments that help you stay accountable for achieving your goals. So, now building good habits is easy with Habitica while being productive.
2.6. Focus@Will
Distractions are everywhere! However, on average, it takes 23 minutes and 15 seconds to get back on track. Letโs talk numbers. If you get distracted five times in a day, it means you wasted 2 hours approximately in a day due to distractions.
What about in a week, month, or year? You will be shocked to know that you are wasting 30 days in a year due to this. I know you can learn coding, a new language and your favourite activities in 30 days. So, how you can deal with it? Music.
According to a study, 89% of Americans feel more productive at work when listening to music. Music is the best way to improve focus and be more productive. So, if you are looking for an app to help you to focus then Focus@Will is your solution.
Focus@Will offers you scientifically optimized music that will help you to focus. Want to become productive like the employees of Amazon, Apple, and SpaceX then you could give a try to this.
2.7. Monday.com
Did you want a one-stop productivity tool to create to-do lists, monitor the real-time status of your project and even track time? Enter Monday.com.
The time tracking has a feature to switch on or off the timer. This is one of the best project management tools for teams working remotely. You can keep track of your work for free for up to 2 seats. If you have a large team, you can also check out their subscription starting from $8 per seat.
2.8. Fanthom.Video
More and more companies shifted towards remote work. Moreover, increasing the time wasted on capturing notes on zoom calls, even sometimes losing focus on what was said and essential information.
Fanthom is one the best time management tools for meetings. It will help you to highlight important actions, questions, decisions, and more. All these highlights are sent to you after your meetings end.
2.9. Remember The Milk
We often forget some of our important tasks. Although sometimes it feels like having someone who can constantly remind us of what we have to do and when we have done it.
Donโt worry, Remember the Milk is what we needed. Remember The Milk makes it easy and faster to add your tasks. Even files can be added to your tasks. Remember The Milk is a fabulous app to get reminders on text, email, Twitter, Skype, and more.
2.10. Serene
Starting a day without planning your goals and tasks is like inviting distractions, boredom, and lack of focus. When we know, what we want to accomplish while accountable investing time concisely has a likely high chance to complete all the tasks at hand.
However, knowing your tasks at hand also helps in completing the essential tasks without forgetting them. So, if you donโt want to waste time on an unplanned day, then go and plan your day on Serene. It helps you to plan your day, avoid distractions, and helping you to focus better with timers, breaks, music, and more to explore.
2.11. RescueTime
Time is money, spend it wisely. you have to keep track of your time spent and how you are spending your time. This helps you to increase your productivity. However, keeping track of your time spending is not easy, you need time management software that solves this problem.
RescueTime is the best time tracking tool that tracks your offline events as well as phone calls and meetings. RescueTime also turns out notifications and alerts for you. This time management tool can be used on desktop as well as on mobile.
2.12. Freedom
There is some website we can resist to visit them. No matter how important the project we are working on, the dopamine we get by visiting those websites wastes time mostly.
Now action time! Use Freedom time management software to block distracting websites that are wasting time and become a productivity pro. You can easily create work sessions with this best time management tool. These work sessions activated the app to block distracting websites and browsers while you working.
2.13. Todoist
The pleasure of completing all the assigned tasks on the to do lists is having a different peak. Despite if your to do list is unorganized then you will likely feel more stress. You will feel depressed to see your unorganized cluttered to do lists.
Thatโs why you must need a task management tool that is easy to organize your tasks as well as your life. To ease this burden, Todoist is here.
Todoist helps you to focus more on completing your assigned tasks quickly without wasting time on mind-blending unorganized to do lists. You can use Todoist on your mobile as well as on your desktop.
2.14. Clockify
To be a productive ninja, itโs important to know how much time you spend on various tasks. Whether itโs mundane tasks, important tasks, or non-work-related activities, time tracking is a must. For all that, Clockify is one of the best time tracking apps.
Clockify provides you with accurate time tracking reports. This time tracking software can also run in a browser. You can create multiple workspaces for your group of people.
2.15. Toggl
Pomodoro timer is one of the effective time management techniques. For this, you can leverage Toggl to work smarter, not harder. Toggl is a time tracker and work planner. It offers a free trial of 14 days to have a test drive.
Although, the cost starts from $ 8 per user per month at least. Whether you are a freelancer, agency or enterprise team, Toggle is the best other time management tool.
2.16. Paymo
Paymo is yet another amazing time tracking, invoicing, and project management tool out there for you. This will help you to manage your projects and track projects.
It will also help you invoice your clients. In short, now no more delay in completing the project, Paymo will take care of it. Though, it can convert the unbilled time into clear and concise-looking invoices. Paymo also allows you to break your big tasks into managerial subtasks.
2.17. Evernote
Talking about time management tools and not discussing Evernote? It is impossible to forget about it. From notes to do lists, calendars to templates, Evernote has covered everything for you. I know disorganization costs you more time than anything.
However, the pain while searching your notes you need exactly is yet another headache. Now not, Evernote has made it easy to search for the notes that you are looking for. Be a productive person with Evernote.
2.18. ProofHub
Have you heard about the time management tool with features like team communication as well as project management? Yes, Iโm talking about ProofHub.
ProofHub helps you create time estimates along with time reports. Your all-in-one time management system helps you become efficient at work and save time.
ProofHubโs time tracker also provides you with two options for tracking time with the use of a timer or tracking your time in timesheets. However, you can export the timesheets for invoicing and billing clients easily.
2.19. TimeCamp
TimeCamp helps in billing clients while using the time tracking app. Measuring project profitability becomes easier with it. You can also calculate income based on your time worked. TimeCamp made it convenient to track your project time as well as budget.
If you are a solopreneur, then you can enjoy this time management tool for free. However, large teams can take benefit from Timecamp just starting from $6 per user per month.
2.20. DeskTime
DeskTime is one of the best time management tools for freelancers and mobile. This time tracking app is available both on desktop and mobile. Attendance tracking, effective workflow management, and productivity measurement are some powerful features of DeskTime.
It has a free plan for a single user, you can upgrade your plan to add more users to it. Google, Outlook Calendars, Jira, Basecamp, and Asana are some project management apps.
3. Why Does Time Management Matter in the Workplace?
How to manage time is a topic that many people constantly struggle with. Managing your own time and scheduling can be difficult, but it is an essential skill for employees who want to be successful and reach their goals at work.
Time management is an important skill for any worker to master, and it also relates to the workplace. Many employees find that if they do not take steps to manage their time well, they may get frustrated trying to meet deadlines.
For example, there may be a project deadline at work where employees have too much on their plates, which may lead them to make poor decisions based on what they are currently capable of doing at that moment which could end up affecting the quality of work they deliver.
4. 6 Amazing Time Management Techniques
Think about time management as a process. Hopefully, youโre getting good results from your time management tools. But if not, letโs talk about what makes them great. I mean, some amazing time management techniques to manage our own time. Itโs simple. Time is money after all!
4.1. Pomodoro Technique for Completing Big Tasks
The Pomodoro Technique is an effective, time-management tool for focusing on specific tasks. It involves setting a timer for 25 minutes, focusing your attention on that time, and repeating the task for the next 25 minutes.
This breaks down long tasks into manageable chunks, which can be more enjoyable and less stressful than trying to cram five or six tasks into the same period of time. While there are many variations of this method, they all point to the same goal which is to improve productivity and eliminate distractions.
4.2. Create a to-donโt List!
Itโs human nature. We like to keep busy and feel productive, so itโs easy for us to get trapped in the things we need to do without even taking a step back and really looking at what is causing a big blockage.
And then thereโs the second layer โ is there anything that needs to be added to the list? Do you have any โdonโt do thisโ items in your life or perhaps other people in your life?
4.3. Complete the Most Important Task First
We all have to tackle the same number of tasks in our day, so why not do the most important one first? Think about what difficult task is preventing you from accomplishing all your other goals.
Maybe itโs a project that takes an afternoon and requires several steps each time through. Maybe itโs a bigger task that requires more than one day to complete. Decide what puts the greatest dent in your daily progress and apply some pressure on yourself to complete what must be done.
Avoid doing the easy stuff first and then doing a bunch of lower-priority tasks later in the day only because theyโre quick and easy to do.
4.4. Say No to What Doesnโt Matter at All
Have you ever had a client ask you to do too much? The key to knowing when to say no is being able to recognize when itโs best to take on another project.
Youโre not going to be successful at all of your responsibilities unless you know how to prioritize, delegate and manage your time. A lot of times what causes people to lose productivity is getting involved with more than one project at a time.
4.5. Track Time for Time Mastery
When youโre straining yourself to the fullest extent possible, itโs easy to forget to take rests. Sometimes, you can realize that you are too busy to relax.
Consider keeping track of how long you spend working on specific projects or your assignments. Overall if this is occurring to you and youโre wondering why itโs so difficult for you to concentrate on your task. You can then assess whether any trends exist that might assist you to maintain constant productivity.
4.6. Use the 80/20 Rule for Prioritization
The 80/20 rule has been in use for hundreds of years. It has proven to be a powerful tool for increasing productivity in my experience as a freelance content writer. You become more effective and acquire clarity when you prioritize your work thanks to it. An organizing and prioritizing structure is provided by the 80/20 rule.
Iโm sure you must have heard about the 80/20 rule for getting more done in your day, right? It implies that the 20% of tasks your complete account for the majority of your productivity. In other words, 80% of your outcomes will come from just 20% of the things you do.
If you follow this principle, then you are guaranteed to achieve more in life by using less time and effort on non-productive activities like social media and email checking.
5. Final Note
I believe everyone has some form of time management problem in their lives. From the amount of work that is constantly thrown at them, to their inability to prioritize their own tasks correctly, we all face this challenge at one point or another.
However, dealing with it requires consistent efforts. To make your consistent efforts easy for you, add time management tools in your professional as well as personal lives. It can help you stay ahead of the competition. However, make sure to read the use cases of all the time management tools and make sure to choose the time management software for your needs. So, are you ready to be a time management pro?
Last Updated on by Saket Kumar
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